To request a REDCap account, please submit a service request and select “REDCap Database Account.”

REDCap Logo

Overview

Tufts CTSI offers REDCap (Research Electronic Data Capture) to investigators at Tufts CTSI partner institutions. REDCap is a free, secure, HIPAA-compliant, web-based application used for electronic capture and management of research and clinical study data. Tufts CTSI provides hosting, maintenance, and user support to help investigators identify study participants and collect and manage their data. REDCap servers are housed in a secure local data center, behind the Tufts Medical Center (Tufts MC) firewall, and all web-based information is encrypted. The REDCap database is periodically backed up. Please contact us for the latest REDCap summary to include in grant submissions.

Highlights

REDCap is:

  • Secure and web-based: input data or build an online survey from anywhere in the world over a secure web connection with authentication and data logging.
  • Fast and flexible: conception to production-level database or survey in less than one day.
  • Multi-site access: REDCap databases and surveys can be used by investigators from multiple sites and institutions.
  • Autonomous utilization: research groups have complete autonomy to develop data collection forms and add new users.
  • Fully customizable: user is in control of shaping their database or survey.
  • HIPAA compliance: REDCap is fully HIPAA compliant.
  • Audit trail: all changes to data/databases are logged for data audit purposes.
  • Advanced features: mid-study modifications, auto-validation, branching logic, calculated fields, double data entry, and data quality module with issue resolution workflow.
  • Data export mechanism to common statistical packages (SPSS, SAS, Stata, R/S-Plus) and formats (csv, CDISC).

Resources and Services

  • Secure, HIPAA compliant hosting for your project: input data or build an online survey from anywhere in the world over a secure web connection with authentication and data logging.
    Please note: studies that require 21CFR part 11 compliant reporting to the FDA should use an alternative EDC system.
  • REDCap Account: basic account setup and password recovery assistance.
  • Basic database development consultations: we will walk you through database development basics and brainstorm solutions specific to your needs.
  • Advanced features consultations: advanced features include double data entry, data quality and issue resolution workflow, MS SQL dynamic queries, mid-study modifications, auto-validation, branching logic, and calculated fields.
  • Advanced database development: we will work with you to scope the work and fully develop the database for your project following the best practices for data management and REDCap database development.
  • Individual and Group REDCap features overview: available upon request on a case-by-case basis.
  • Instructor-led Data Management and REDCap Database Development workshops – check our calendar for the next session.

Who is eligible?

REDCap may be available to investigators at all Tufts CTSI partners. Investigators not affiliated with a Tufts CTSI partner/collaborator and students must work with a Tufts MC investigator to be eligible for services.

For fast and successful service:

  • Please submit a service request.
  • When requesting a REDCap account, please use your institutional email address (not Gmail, AOL, Yahoo, etc.).
  • If you are not the Principle Investigator, please identify the PI you are working with.
  • Let us know whether you/your team needs data entry access only, or will also need the ability to create new projects.

If you would like to establish an account, have any questions about the use of REDCap, or need help developing a database, please reach out to us using our request form and select REDCap account or REDCap support.

View REDCap helpful tips and tricks here.

Login to REDCap.

Contact

To request support or use of our services, please submit a service request.

Have questions? Please email informatics@tuftsctsi.org and we will be happy to assist you.

 

William Harvey, MD, MSc, FACR, Director, Informatics

Andrew Williams, PhD, Associate Director, Informatics

Svetlana Rojevsky, MSc, Program Manager

REDCap Features

2020

Tufts CTSI upgraded REDCap to version 10.0 in July 2020. Improvements include:

  • Field Embedding
    • This allows you to reposition field elements on a survey page or data entry form. You may place fields in a grid/table for a more compact user-friendly page, or you can position fields close together in a group if they are related.
    • To use, simply place the variable name of a field inside braces/curly brackets – e.g., {date_of_birth} – and place it in a Field Label, Field Note, Section Header, or Choice Label of any other field on that same instrument/survey page.
    • Field Embedding Example Project” has been added as a project template.
  • Record-level locking feature
    • You can now lock an entire record so that none of the record’s data can ever be modified until unlocked.
    • This operates independently of instrument-level locking for greater flexibility.
  • Branching Logic can now be applied to many fields at once
    • When setting branching logic for a field, REDCap will automatically detect fields with the same branching logic on the page, allowing you to set all logic at once.
  • DAG Switching
    • Users can now be assigned to multiple *potential* DAGs, which they can switch between at will (though records can only be created in one DAG a time).
    • Users with multiple potential DAGs will see a blue banner at the top of every project page, allowing them to switch to another DAG to which they have access.
  • Improved “My Projects” Page:
    • The “My Projects” page now has links to the Online Designer and Record Status Dashboard of a project, and shows the PID number, which identifies it.
    • A Collapse All button has been added to the page.
    • You can now filter projects in the Organize Projects page.
  • Project lifecycle changes
    • The “Inactive” project status has been renamed to “Analysis/Cleanup,” and projects with this status can now have their project data set as either “Locked/Read-only” or “Editable,” though new records cannot be created.
    • The “Archived” project status has been removed and converted into a built-in Project Folder named “My Hidden Projects.
    • Projects can now be marked Completed, which will take them offline, where they are hidden behind Show Completed Projects.
  • New options for Alerts & Notifications
    • A new send-time option, “Send after a lapse of time” has been added, which allows you to send a notification relative to a date/datetime field.
    • A “Trigger Limit” setting was added for longitudinal projects that allows you to define how an alert will be triggered, with options such as “only once per record,” “only once per event,” etc., as well as sub-options.
    • When setting an alert to send multiple times, you can now limit the number of occurrences.
  • Miscellaneous Improvements
    • Survey pages are now considered ADA Section 508 compliant.
    • Long field labels are now truncated with an ellipsis when exporting to stats packages.
    • Users may now use periods in Missing Data Codes and Checkbox Fields.
    • The @READONLY action tags now display the field labels as less faded out for increased readability.
    • The datediff() no longer requires the date format parameter (“ymd”, “mdy”, “dmy”), though both fields must still be in the same format.
    • New PDF customization to hide the Record ID from the PDF header.
    • Survey confirmation emails now are logged on the project’s Logging page.
    • The “Get short survey link” and “Create custom survey link” buttons now use a REDCap-branded URL Shortener (https://redcap.link).

View the release notes for previous REDCap upgrades here.